Legal
Privacy Policy, Terms & Conditions, and software license information for WAZOBIA-Books.
Last updated: March 2026 · WAZOBIA Smartech Ltd
For any questions about these documents, contact us at admin@wazobia-books.ng.
Privacy Policy
Last updated: March 2026
We are committed to protecting your privacy and ensuring the security of your personal and business data. This policy explains how we collect, use, and safeguard your information.
Overview
This Privacy Policy explains how WaZoBia-Books ("WaZoBia-Books", "we", "us", "our") collects, uses, discloses, and protects personal data and business data when you visit our website, create an account, or use our accounting software platform (the "Service").
Data Ownership
You own your business data. We process it solely to provide the Service and never sell it to third parties.
Finance-Grade Security
We maintain comprehensive audit logs for all key actions to support accountability, compliance, and financial integrity.
Definitions
- Personal Data
- Information relating to an identified or identifiable individual, such as name, email address, or IP address.
- Business Data
- Accounting and operational data entered into the Service, including invoices, payroll records, ledger entries, customer information, and financial reports.
- Account Owner
- The person or entity that controls a business workspace in WaZoBia-Books and has administrative privileges.
- Subprocessor
- A third-party service provider that processes data on our behalf, such as hosting providers, database services, storage solutions, and email delivery services.
Who We Are
The Service is provided by WaZoBia Smartech Ltd, a technology company operating from Kano, Lagos, & Abuja, Nigeria.
For privacy-related inquiries, data subject requests, or questions about this policy, please contact us at: admin@wazobia-books.ng
Information We Collect
Account Information
- Names and email address
- Authentication and security information (e.g., password hashes, 2FA configuration)
- Login history and security events (timestamps, IP addresses, device details)
- Account preferences and settings
Business and Financial Information (Business Data)
- Business profile, company name, address, tax identification numbers
- Customers, vendors, products, inventory, purchase orders, bills, expenses
- Invoices, payments, credit notes, recurring transactions
- Payroll data (employees, payroll periods, payslips, statutory deductions)
- Ledger data (chart of accounts, journal entries, financial reports)
- Bank account information and transaction records
Usage and Technical Information
- Request logs and operational telemetry (including request IDs for debugging)
- Basic device and browser information for compatibility and security purposes
- Crash and error reports (if enabled by you)
- Feature usage statistics to improve service quality
How We Use Information
Service Delivery
Provide features such as invoicing, payroll processing, financial reports, and data exports.
Security
Protect accounts, prevent abuse, detect fraud, and enforce access controls.
Support
Troubleshoot issues, respond to support requests, and provide customer assistance.
Reliability
Monitor performance, diagnose errors, improve stability, and ensure uptime.
Auditability
Maintain audit logs for sensitive actions and financial changes for compliance.
Improvements
Analyze usage patterns to enhance features and user experience (anonymized where possible).
Legal Bases for Processing
Where applicable under data protection laws (including NDPR and GDPR), we process Personal Data on one or more of the following legal bases:
- Contract Performance: Processing necessary to provide the Service under our Terms of Service.
- Legitimate Interests: Security, fraud prevention, service improvement, and business operations.
- Legal Obligations: Compliance with applicable laws, regulations, and court orders.
- Consent: Where you have provided explicit consent for specific processing activities.
Data Sharing & Subprocessors
We may share data with trusted service providers only as necessary to operate the Service. We maintain contracts with all subprocessors that require them to protect your data and use it only for specified purposes.
Our Subprocessors Include:
- •Hosting: Vercel (application hosting and CDN)
- •Database: Neon (PostgreSQL database hosting)
- •Backup Storage: Microsoft Azure Blob Storage (when configured by you)
- •Email Delivery: SendGrid or Resend (transactional email services)
- •Error Monitoring: Sentry (when enabled, for error tracking and debugging)
Important:
We do not sell your personal data to third parties. We do not share your data for marketing purposes without your explicit consent. We only share data as necessary to provide the Service.
Security Measures
We implement industry-standard security measures designed to protect your data:
Note: While we implement robust security measures, no system can be guaranteed 100% secure. We continuously work to improve our security posture.
Data Retention
Active Accounts
We retain account data while your account is active and as needed to provide the Service. You can request deletion of your account at any time.
Audit Logs & Financial Records
We may retain audit logs and financial records for extended periods to support integrity, compliance with accounting standards, tax regulations, and dispute resolution.
Backups
Backups exported to your Azure Blob container are retained according to your configured retention policy. We maintain our own backups for disaster recovery purposes.
Account Deletion
Upon account deletion, we will delete or anonymize your data within 30 days, except where retention is required by law or for legitimate business purposes (e.g., financial records).
Your Rights
Depending on your jurisdiction (including NDPR in Nigeria and GDPR in the EU), you may have the following rights:
Right to Access
Request a copy of your personal data
Right to Rectification
Correct inaccurate or incomplete data
Right to Erasure
Request deletion of your data (subject to legal requirements)
Right to Restrict Processing
Limit how we process your data
Right to Data Portability
Receive your data in a structured format
Right to Object
Object to certain processing activities
Right to Withdraw Consent
Withdraw consent where processing is based on consent
Right to Complain
Lodge a complaint with a data protection authority
To exercise any of these rights, please contact us at admin@wazobia-books.ng. We will respond to your request within 30 days.
International Data Transfers
Our service providers may process data in multiple regions, including outside Nigeria and the European Economic Area (EEA). Where required by law, we implement appropriate safeguards to support lawful cross-border transfers, including:
- Standard contractual clauses approved by data protection authorities
- Certification schemes and codes of conduct
- Binding corporate rules where applicable
- Other legal mechanisms recognized by applicable data protection laws
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or for other reasons. We will notify you of any material changes by:
- Posting the updated policy on this page with a new "Last updated" date
- Sending an email notification to registered users (for significant changes)
- Displaying a notice on the Service (for major changes)
Your continued use of the Service after changes become effective constitutes acceptance of the updated policy.
Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:
We aim to respond to all privacy-related inquiries within 30 days.
Overview
These Terms & Conditions ("Terms") govern access to and use of WaZoBia-Books(the "Service"), including our website, web application, and APIs. By accessing or using the Service, you agree to these Terms.
Finance product
You remain responsible for your statutory filings and accounting decisions.
Multi-business access
You must assign roles correctly and invite only authorized people.
Definitions
- Account Owner: the person/entity controlling a business workspace.
- Business Data: accounting and operational data you input (invoices, payroll, ledger, etc.).
- Content: templates, UI text, and platform materials excluding your Business Data.
Accounts & access
- You must provide accurate account information and keep it current.
- You are responsible for safeguarding your credentials and enabling 2FA where available.
- Admins must manage user roles and permissions appropriately within each business.
Plans & billing
If paid plans are offered, fees, limits, and billing terms may vary by plan. You agree to pay applicable fees and taxes. Payments may be processed by third-party providers and may be subject to their terms.
Acceptable use
You agree not to:
- Attempt to access data outside your authorized business membership
- Disrupt or abuse the Service, introduce malware, or attempt to bypass controls
- Probe or scan the Service for vulnerabilities
- Use the Service for unlawful purposes
Your data & responsibilities
- You own your Business Data.
- You are responsible for the accuracy of entries and configuration (tax settings, payroll inputs, chart of accounts, etc.).
- Reports and statements reflect your inputs; you should review outputs before relying on them for filings or decisions.
Audit logs
The Service records audit logs for key actions to support accountability and integrity (for example approvals, postings, and financial mutations). Some audit logs may be retained for compliance and dispute resolution.
Exports & backups
The Service may provide exports and backups. In Vercel-only deployments, automated backup exports may be stored in your configured Azure Blob Storage. You are responsible for your storage configuration, access control, and retention policies.
Availability & support
We aim to maintain availability, but we do not guarantee uninterrupted operation. Maintenance, upgrades, and incidents can cause downtime. Support channels and response times may vary by plan.
Disclaimers
The Service is provided on an "as is" and "as available" basis. WaZoBia-Books does not provide legal, tax, or accounting advice. You should consult qualified professionals for statutory filings and compliance decisions.
Limitation of liability
To the maximum extent permitted by law, we are not liable for indirect, incidental, special, consequential, or punitive damages, or for loss of profits, revenues, data, or goodwill. Our total liability for any claim will be limited to the amount paid by you for the Service in the relevant period, except where applicable law requires otherwise.
Termination
You may stop using the Service at any time. We may suspend or terminate access if you violate these Terms, fail to pay applicable fees, or where required by law. Where feasible, we will provide notice.
Governing law
These Terms are governed by the laws of the Federal Republic of Nigeria. Disputes will be handled in courts of competent jurisdiction in Nigeria unless an alternative dispute resolution process is agreed.
Contact
Questions? Contact hello@wazobiabooks.com or admin@wazobia-books.ng.
License
WAZOBIA-Books software, documentation, branding, and related materials are owned by WAZOBIA Smartech Ltd or its licensors and are protected by copyright and other intellectual property laws.
1. Grant of use
Subject to these Terms and your subscription or agreement, we grant you a limited, non-exclusive, non-transferable, revocable licence to access and use WAZOBIA-Books for your internal business purposes during the subscription term.
2. Restrictions
You may not:
- Copy, modify, distribute, sell, or lease the software except as expressly allowed;
- Remove or alter proprietary notices;
- Use the Services to build a competing product or service;
- Share credentials or exceed user/seat limits under your plan.
3. Open source & third parties
The Services may incorporate third-party or open-source components governed by their respective licences. Nothing in this section limits those third-party terms where they apply.
4. Self-hosted or enterprise
If you use a self-hosted or enterprise deployment, additional licence terms in your order form or agreement apply and control in case of conflict with this summary.
5. Contact
Licensing enquiries: admin@wazobia-books.ng.